Entitlements, approvals and a shared 'who's off' calendar.
Track annual leave, TOIL and sick leave with department-based approvers. Shared planner, ICS calendar feeds, return-to-work forms and a 6-year compliant archive.
Who it's for
HR & office managers
Manage entitlements, approvals and reporting from one screen.
Line managers
Approve requests from email or mobile; see team coverage before you do.
Every employee
Request leave, see their balance, know who else is off.
Why teams love it
Outcomes, not just features.
Approve from anywhere
Email link or mobile app — no need to open a laptop.
Team coverage at a glance
The shared planner shows who's off before you approve.
Compliant record-keeping
6-year archive with full audit trail for every request.
ICS everywhere
Feeds for teams, individuals or the whole company into any calendar.
How it works
Set entitlements
Per-staff allowances, leave year and TOIL rules — bulk or individually.
Requests & approvals
Multi-step approver workflow with automatic reminders.
Report & archive
Export balances and history; 6-year retention for compliance.
Everything included
Requests
Annual, TOIL & sick
Separate types with their own rules and reporting.
Return-to-work forms
Structured questions after sick leave, stored on the record.
Visibility
Shared 'who's off' planner
Company-wide view or filter by department.
ICS calendar feeds
Subscribe from Google, Outlook or Apple Calendar.
Plays nicely with
Frequently asked questions
How is entitlement calculated?+
You set the per-staff allowance and leave year; DARCY tracks accrual, taken and remaining.
Can approvers vary by department?+
Yes. Set approvers per department, with fallbacks for absence.
What about sick leave?+
A separate flow with return-to-work forms attached to the employee record.
Is the data retained long enough for compliance?+
Yes — a 6-year archive is standard, exportable at any time.
Pairs well with
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