Turn supplier email chaos into a clean approval pipeline.
Forward supplier invoices to a dedicated inbox and let DARCY do the heavy lifting. AI extracts the header and every line item, matches suppliers, accounts and tracking codes from Xero, routes to the right approver with a signed one-click link, and pushes the approved bill back to Xero — all with a full audit trail.
Who it's for
Finance leads
Get every bill coded, approved and posted without chasing.
Ops managers
See what's stuck, who's holding it up and why — at a glance.
External approvers
Approve from an email link — no login, no training.
Why teams love it
Outcomes, not just features.
Cut invoice processing time by ~70%
AI drafts the entire bill; humans just review and approve.
Zero manual re-keying into Xero
Bills land in Xero fully coded, with the PDF attached.
Learns your quirks
The 'stuck' loop captures resolutions and teaches the model for next time.
Approvers never sign in
Signed one-click links keep external directors and managers unblocked.
How it works
Forward or auto-receive
Send invoices to your dedicated inbox address; suppliers can email directly.
AI extracts & matches
Header, lines, VAT and Xero contact/account/tracking codes — with confidence scores.
Approve & post
Route to the right approver; on approval the bill posts to Xero automatically.
Everything included
Capture & extraction
Per-org inbound address
Suppliers send bills straight to a branded email address.
AI extraction with confidence scoring
Header + lines + VAT parsed with a confidence badge per field.
PDF & image support
Handles PDFs, screenshots and embedded email bodies.
Matching & approval
Xero contact, account & tracking matching
Suggestions ranked against your live Xero master data.
External approver links
Signed, expiring links so approvers act from email — no account needed.
'Stuck' resolution loop
When something can't post, resolve once and teach the model forever.
Governance
AI reply drafting
Suggested replies grounded in the invoice + Xero context.
Full audit log per invoice
Who saw what, when, and every AI decision on record.
Plays nicely with
Frequently asked questions
Do suppliers need to change how they send invoices?+
No — they email as normal to your dedicated inbox. Existing suppliers can be forwarded from your current inbox.
What if the AI gets a line wrong?+
Every field has a confidence score and inline edit. Corrections feed the 'stuck' loop so the model improves for your suppliers.
Does the approver need a DARCY account?+
No. External approvers get a signed one-click link that expires after use.
Which Xero editions are supported?+
Starter, Standard, Premium and Ultimate. We use the official Xero API.
Where are documents stored?+
In your workspace with row-level security. Attachments are pushed to Xero on approval.
Pairs well with
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